Academia (ERP) - College Management System

Posted by Sourabh on 11/02/09

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We take this opportunity to introduce Serosoft Solutions
Pvt. Ltd. as fastest growing IT Company in Central India.

Our Management Team:

The company is led by a super-qualified team of Mr. Arpit
Badjatya and Mr. Siddharth Badjatiya.

Arpit completed his Chemical Engineering from Purdue
University, USA followed by an MBA from the number 1
business school of India: IIM-Calcutta. Arpit gained
valuable experience through his stints at JP Morgan London
and with Accenture Business Consulting India.

While Siddharth is a Computer Science engineer, and
completed his Master's in CS from the presitigious
University of Southern California, Los Angeles USA.
Siddharth gained tremendous technical skills and knowledge
during his 2 year stint with Goldman Sachs New York.

Some of our Esteemed Clients:

 Geethanjali Group of Institutes, Hyderabad
 SKIT Group, Jaipur
 LDRP College, Gandhinagar
 SK Patel Group, Gandhinagar
 Indore Management Institute
 Devi Ahilya University, Indore
 Prestige Institute of Management, Dewas
 Prestige Institute of Management & Research, Indore
 Prestige Institute of Management, Gwalior
 Acropolis Group of Institutes
 Prestige Institute of Engineering and Science, Indore
 IMAGE B-School, Bhilai
 Core Business School, Indore
 Swami Vivekanand Engineering College, Sagar

Serosoft’s Academia aims to provide college administration
with all the tools that they need to run the college
activity with tremendous ease. It gives the features that
enable access to information pertaining to college
administration and students with few clicks. The user
friendly and WYSIWYG features make it simple to use and fast
to implement. The key stake holders in the system are

1. Administrator – The college administrator can perform all
activities in this system. From user creation to extracting
information by running reports, all functionalities can be
performed by the administrator. The policy and system
governance is in the hand of the administrator.

2. Officer – This user can perform some subsets of the
functionality that the administrator has. This functionality
relates to day to day data entry, entries related to student
queries and other functionalities in which direct
administrator intervention is not required. Delegating these
functionalities to the officer makes the work of
administrator easier and less time consuming.

3. Student – The students in the college have access to
information that pertains to them. Most data is read only
for the student with some action items like putting in the
request to issue certificates, course enrollment can be
performed by the student.

The system has the capability to make your college
administration transparent, easy and simple to implement.
The system is designed in such a way that it can turn into a
full featured customizable ERP solution for the college. To
run this system all you need is a simple PC connected on
your local network. No special servers or hardware are
required to run this system. Simple and effective
administration is what we aim to achieve using this system.

Key features of Academia:
1. Student Information System
a. First Name, Last Name, Father’s Name, Mother’s name, Date
of Birth, and other personal details
b. Photo of Student
c. Address , telephone & mobile numbers of
i. Student
ii. Parent
iii. Guardian
d. Scholar Number
e. Original Branch allotment / Branch transfer details
f. University Enrolment number
g. Reports for a student (Can be customized for the college,
topics include:
i. Conduct report: Behavior in the college, involved in
anti-social activities like ragging, etc
ii. Activity report : Participation in games, sports, event
management, social activities, wining of awards
iii. Performance in recognized state/nation and
international level tests and competitions
iv. Placement details : Designation, company, package
h. Alumni-member no.

2. College Degree Management
a. Create and manage the different degrees that are run in
the college.
i. Define Degree Name
ii. Define Degree Nature (Yearly, Semester, Trimester, etc)
iii. Define Degree Length
b. Enroll/Un-enroll students in a degree

3. Course Management
a. Create and manage courses being offered by the college.
b. Define Course Code, Syllabus, Books and other information
related to a course.
c. Map courses to degrees i.e courses being offered in a degree.
d. Enroll students in a course and manage current and carry
over courses
e. Extensive collaboration tools for interactivity between
faculty and students and also among peers
f. Tools to manage homework, and assessments
g. Various communication tools including chat, discussion
boards for knowledge sharing
h. Teacher feedback
i. Grading and performance reporting system

4. TimeTable Management
a. Generate schedule for classes, faculty and resources such
as rooms, auditorium
b. Graphical representation of booked resources
c. Automatic timetable generation for students

5. Certificates and Document Management
a. Student can request certificates that he/she wants to get
issued. Certificate can be associated with fees with
automatic linkup with fees management, auto approval, manual
approval; rejection and complete certificate/document issue
management can be done.
b. Print the certificates/documents directly on college
stationary or pre-defined format is also present.
c. Documents handed over at time of admission. (The list of
documents can be customized for the college. These could
include: Domicile Certificate, Birth Certificate, 10th Mark
Sheet, 12th Mark Sheet, Entrance Exam Certificate
d. Certificates and Documents at time of graduation. (The
list of documents can be customized for the college These
could include: Provisional Degree, Transfer Certificate,
Character Certificate, Final year Mark Sheet, 10th/12th Mark
Sheet )

6. Attendance Record Management
a. Attendance record for each course studied during the
tenure at college
b. Generate reports for students and courses

7. Mark sheet Management
a. Create and manage different heads and sub-heads for
marking scheme
b. Store marks for each student for each course that he/she
took in the college
c. Associate these heads/sub-heads with degree and courses
d. View/Print student marksheets
e. Announce college results on the intranet/internet. Each
student can then see the results in his/her account.

8. Fees Management
a. Create and manage fee heads and sub heads
b. Map these heads with degree and students enrolled in the
academic year
c. Manage challans, receipts, student ledger and other
accounting heads.
d. Manage student weavers, scholarships, fee payment in
installments etc.
e. Manage student fines, miscellaneous collections like fees
for certificates, transcripts, etc.
f. Generate reports pertaining to daily/weekly/monthly fees
collections, student outstanding amount, student statements
and other accounting reports.
g. Ability to link this module to your existing Tally system
for seamless integration with your accounting department.

9. Payroll Management
a. Create and manage salary heads
b. Create and manage salary types
c. Map salary types to employees
d. Manage challans, receipts, student ledger and other
accounting heads.

10. Hostel Management
a. Maintain details about hostels in the college. Maintain
information related to total number of rooms, room type,
warden, manager, etc.
b. Store and retrieve student information who avail hostel
facility
c. Ability to link hostel management with fees management
module for seamless integration of hostel and mess fees.
d. Report generation for hostel occupancy and other related
reports.

11. Library Management
a. Create and manage book records
b. Issue/receive books to students/faculty
c. Search books based on various parameters such as ISBN,
Author Name
d. Generate reports on Book History, Student History,
Utilization of books
e. Define/manage late fine


12. Inventory/Store Management
a. Create and maintain list of categorized products and items
b. Issue/book/distribute items to departments/faculty
c. Generate resource utilization reports with the feature to
book/block items and check availability
d. Generate various reports to item utilization, department
wise issue/pending items, and other related reports

13. Placement Management
a. Maintain a complete database of details of students
appearing in placements
b. Maintain a college profile which can be viewed by
potential recruiters, and a company database
c. Standard student resumes
d. Real-time communication with the students via message
boards, SMS, file sharing
e. Comprehensive recruitment calendar
f. Several reports for placement related data


14. Alumni Management
a. Create and maintain a complete database of details of alumni
b. Real-time communication with and among alumni via message
boards, SMS, email and file-sharing
c. Jobs/ vacancies can be posted by Alumni for the benefit
of all the other Alumni or for the graduating batch on campus.
d. Alumni Search: Alumni can search the profiles of others
by various parameters such as Name, Last Name, Company,
Graduation year etc.
e. B'days/ Anniversary this month: Dynamically generated
information about the birthdays and anniversaries of Alumni
f. Photographs can be shared by the Alumni


15. Reports
a. Various reports can be extracted from the system that
gives the management access to real time information. Some
reports that can be generated are
i. Student listing with ability to choose any field from
the profile
ii. Student-Degree Enrollment report
iii. Student-Course enrollment report
iv. Degree-Course mapping report
v. Student Attendance report
vi. Student Mark sheet details
vii. Library Book usage and student activity report
viii. Fees collection report with ability to slice and dice
fees heads
ix. Fees Outstanding report
x. Resource utilization report
xi. Hostel occupancy report
xii. Certificate issued/requested/pending report
and many more….
These are some of the features that Academia has. These can
be tweaked to meet the requirement of the institution with
ease. The features are not limited to what has been
mentioned here. We would encourage you to schedule a
presentation at your institute to see the full functionality
and capability of Academia.

For any further details feel free to contact me on
098260-23333 or mail me at sourabh.gupta@serosoft.in or
visit our website www.academiaerp.com

Regards,

Sourabh Gupta
Business Development Officer
Serosoft Solutions Pvt. Ltd.